Minutes of AGM 2008
SKELMERSDALE HORTICULTURAL SOCIETY
Minutes of the AGM held on Wednesday 9th January 2008 at 7p.m. at Woodlands School
Members present:
Jo & Paul, Karen & Paul, Elizabeth & Fred, Lesley & Ed, Don, Chris, Simon, Linda, Colette & Mike, Steve, Phil, Bill, John, Jackie, Cath, Judith, Nancy, George, Antonio, Anne Macrae, Anne Murphy, Cynthia, Paul Hogan, Margaret
1) Apologies were received from Gerry Mulville and Eddie Cowley
2) Minutes of the last AGM were accepted as correct
3) Report from the Chairperson:
Don commented on the plots and said most were well ordered. However some had not been worked for 4/5 months and the Committee will need to enforce the rules better this year.
4) Report from the Secretary:
Margaret reported on the social events including the caravan & camping trip, the barbecues and the visit to another allotment site which Linda had organised. She thanked Steve for the work he had done on the web site, the data base of members and keeping contact with the community police officers
5) Report from the Plots Secretary
Steve reported he had let another one and half plots and that the waiting list was very healthy. He proposed we had working parties to plant bushes which he had obtained with no cost, and to sort the fence
He advertised the Potato days on 26-27 January in Cheshire, 17th February in Nelson and 24th February in Manchester.
He advised that there were 3 letters to be sent to people who were not getting on with their plots
1st letter to advise that the plot was becoming overgrown
2nd letter to request a response
3rd letter to terminate tenancy
He advised the meeting that WLDC was looking at a possible new allotment site to the left of the footpath on the Tawd Park
A new lock had been bought for the gate. Members were asked not to use oil or grease on this as grit can become embedded. Members were asked to ensure that they used the right key in lock
6) Financial report:
Colette presented the accounts which were agreed. Currently we have a
balance of £1150.10
7) The Budget for 2008 of £739 was agreed and the plot fees were set at £25 per
full plot and £3 membership
8) Election of Officers:
Proposed Seconded
Chairperson: Don Wrudd Margaret Lesley
Secretary: Margaret Blake Elizabeth Don
Treasurer: Colette Coghill Don Chris
Plots Sec: Steve Martin Margaret Colette
Machinery Maintenance: Vacant
Fence Supervisor: Paul Garman Margaret Paul Cragg
Ordinary member: Chris Whalley Don Lesley
Ordinary member: Linda Millar Judith John
9) Petrol
It was agreed that a sign would be put up to say there was no petrol on the site. Members were asked not to leave any petrol on the site following the problem last year when Phil’s shed was burnt down
Margaret would undertake to keep the tiller and mowers fuelled
10) Fund Raising:
It was agreed that we seek funds to build a toilet on the site. Jackson Lloyd to be approached
It was agreed we look into the possibility of putting a poly tunnel on the site for members to use
George and Don would look into buying plants to sell on
Margaret would contact Asda for a date for a bag pack and WLDC for a charity stall at the market
11) Calendar of events:
Barbeques, Camp, Open day at the site
The meeting closed at 8.30p.m.