Minutes of AGM 2009
SKELMERSDALE HORTICULTURAL SOCIETY
Minutes of the AGM held on Wednesday 21st January 2009 at 7p.m. at Woodlands School
Members present:
Ste, Bill, John, Chris, Fred & Elizabeth, Eddie C, Colette & Mike, Don, Gerry, Lesley, Antonio, Keith, Eddie J, George, Nancy, Mary, Judith, Gerry, Jackie, Carl, Anne McC, Michelle, Margaret
1) Apologies: Linda, Neil, Paul & Jo, Phil, Anne, Paul & Karen, Simon , Duncan
2) Minutes of the last AGM were agreed
3) Chairperson’s Report:
Don reported on another good year at the site. Most plots had been well attended and the inspections had been carried out. He reported that the fencing Paul had got was now in place adding to the security of the site.
4) Secretary’s Report
Margaret reported that Eddie Jones had appealed his notice to quit with Steve Kent and had been successful
A discussion had been had with WLDC and it was agreed that we only pay a peppercorn rent in return for our management of the site. Steve Kent to draw up an agreement to this effect
Only one barbeque had been held due to the weather. A camp had been held in the Lake District although only 3 plots were represented.
We have raised the following funds:
Lottery £7456 for a plough
Community Foundation £3895 for furbishing the summerhouse and a toilet
NHS £673 for 2 tillers
WLDC £588.43 for the cost of the summerhouse
Global Renewables £580 for a shredder
TOTAL £13192.43
As part of one of the grants we have to arrange an Open Day during the year
Inspections would be held on the 1st Sunday in the month at 10a.m.
5) Plot’s Secretary
Steve reported that there were 93 people on the waiting list. Two half plots had been let to new members
He thanked those who had attended the working party
Plant sales had resulted in a profit of £61
75ton of compost had been delivered free of charge
2 break-in’s had occurred with the loss of the tiller, 2 mowers and Gerry’s mower.
6) Treasurers Report
Colette presented the accounts which were accepted. These showed
the Society had funds £1560.42.
7) The budget was agreed at an estimated expenditure of £870 and the fees were
agreed as £30 per plot and £3 for membership
8) Changes to the Tenancy Agreement
These were agreed as follows:
2(a) Add:
and to ensure that all people who may work on the plot are also members
2(e) (i) The Committee will determine if this condition is met by undertaking a monthly inspection of the plots between March and October. If the condition has not been met the tenant will receive a 1st letter outlining the problems. From this date and within an 18 month period a 2nd letter and a 3rd and final letter can be sent. The final letter will terminate the tenancy
2(f) Change to:
Where appropriate, to keep any manure or compost on the plot
2(v) Add:
or covered in such a way to ensure no fragments of glass will enter the soil
2(y) Change to
At all times to secure and lock the entrance gate to the allotment site and at all times to secure and lock the container(s)
9) Elections of Officers:
Chairperson: Don Wrudd Proposed: John
Seconded: Chris
Secretary: Margaret Blake Proposed: Chris
Seconded: Lesley
Treasurer: Colette Coghill Proposed: Don
Seconded: Carl
Plots Secretary: Steve Martin Proposed: Gerry
Seconded: Bill
Machinery: Carl Coughlan Proposed: Margaret
Seconded: Gerry
Fence: Paul Garman Proposed: Bill
Seconded: Don
2 Ordinary Members:
Mike Coghill Proposed: Don
Seconded: Steve
Chris Whalley Proposed: Don
Seconded: Carl
10) Discussion and agreement on the use of the new machinery
It was agreed that 5 able body male members would take responsibility for the use of the Trackmaster. Plot holder would pay the Society £5 per plot for ploughing or rotavating. The tillers would be for general use and safety instructions would be displayed.
11) It was agreed that we have an open day for the summerhouse on 4th April
The meeting closed at 9p.m. after which a raffle was held for Society funds
Signed as a correct record:
Don Wrudd, Chairperson Date: